R-PAS Privacy Policy

September 30, 2016

  1. Applicability
  2. Purpose
  3. Your Information
  4. Information From or About Children
  5. Contact Information
  1. Applicability

    This online Privacy Policy describes how Rorschach Performance Assessment System®, LLC (“R-PAS®” or “we”) maintain and disclose information collected from each user (“you”) at the www.r-pas.org website. This Privacy Policy applies to the website and to any information collected through the website. It does not apply to other websites that may be linked to our website, for which users will have to refer to those websites’ privacy policies.

    We may update this policy from time to time. When we do, we will change the date at the top of the Privacy Policy text. Revisions are effective upon posting and continued use of the website following posting will indicate your acceptance of these changes. We encourage you to review our Privacy Policy periodically to review how we are using Your Information.

  2. Purpose

    The purpose of the website is to provide information about R-PAS and R-PAS products and services, to permit users to contact us about our products and services, to share research and educational materials about psychological assessment, to permit users who choose to do so to interact with each other using community forum software, and to allow qualified users who choose to become Account holders to purchase and download R-PAS products and services online. Use of this website is subject to your acceptance of this Privacy Policy and to the Terms of Use at www.r-pas.org and of any updates to them.

  3. Your Information

    1. Personally Identifiable Information
    2. Personally Identifiable Information means any kind of information we collect from you that could be used to identify, contact, or find an individual, such as name, password, organization name, e-mail address, postal address, telephone number, or fax number.

      We make commercially reasonable efforts to protect all Personally Identifiable Information from misuse, unauthorized access, or accidental loss. However, even though every communication with the R-PAS website once a user has logged into their account is encrypted using https protocol, you should be aware that there is an inherent risk in transmitting any data electronically, because of the presence of online practices such as detection, decryption, tampering, spoofing, phishing, or eavesdropping. You agree to hold us harmless from any harm, financial or otherwise, that results from unauthorized interception, viewing, or use of electronic transmissions or emails. You are also solely responsible for maintaining the security of your private information by using secure passwords and adequate malware protection and preventing unauthorized use of your computer or other web-enabled device.

      Except as otherwise stated in this Policy, we will not sell, rent, or lend your personal information to any third party. If a user sends us e-mails or fills out a contact form on the website, we may use personal information from these sources to respond to inquiries, market our products and services in a general or personalized manner, or request feedback.

      If a user chooses to participate in a community forum using software linked to the website, essential Contact Information (e.g., the identity and e-mail address of users, as well as their forum name) may be shared with our contracted community forum software provider. The Privacy Policy of the community forum software provider will apply to all user communications to and from the software provider’s website.

      If you apply to become an R-PAS Account holder, we may use personal information from your application to confirm your qualifications, authenticate your identity, and to contact you. We may collect personal information from Account holders and our affiliates to fulfill orders for products and services, keep track of transactions, respond to requests for assistance, and to assure compliance of the Account holder with applicable contracts and terms. Our transmission of information concerning Account holders is secured by Single Socket Layer (SSL) encryption. Through use of this website and transmission of information to us electronically, you consent to cross-border and international transmission of any data you submit.

      We do not collect personal financial information from any visitors to our website, including Account holders. Account holders who wish to place orders for R-PAS products and services are directed to the webpage of our affiliate, PayPro Global (PPG), a Canadian company, to place orders for R-PAS products and services and make payment and shipping arrangements. All information exchanged between users and PPG is subject to PPG’s Privacy Policy, as described on the PPG website. PPG does not share users’ financial information with us, but does provide us with data concerning orders by Account holders.

      We may share Account holders’ Personally Identifiable Information, such as names, organization names, phone numbers, e-mail addresses, and shipping information, without limitation, with affiliated third parties under contract with R-PAS in order to fulfill orders for our products and services or to provide certain services or other features offered to our website users. Our contracts with any affiliated third party with which we share user information will require the third party to keep all information concerning Account holders acquired during the contract confidential and secure.

      In the course of developing our business, we might sell or transfer all or part of our business assets to a third party. In the event of such a sale or transfer, customer information, including Personally Identifiable Information, will be one of the transferrable assets to the extent permitted under law.

    3. Non-personally Identifiable Information

      1. Cookies
      2. Like most commercial websites, our website uses “cookies,” small text files that a website transmits to users’ browsers that provide the website with Non-personally Identifiable Information, but that do identify your computer, your browser, and website information. Cookies help us ensure smooth transitions between web pages for users on our website. R-PAS does not link IP information to Personal Data unless we deem it necessary in order to protect the integrity and security of the website or to monitor compliance with the Terms of Use. Users may choose to adjust the security settings on their computers to refuse cookies, but this may result in a loss of functionality in some parts of the website, including the scoring program.

      3. Web Analytics
      4. We may use third party web analytic services, including Google Analytics, to collect visitor information, including web browser, IP address, referring pages, and time spent on the website, on an anonymous basis to gather web trend information. We may use this information for marketing and system administration purposes and to identify problems and improve service. For further information about Google’s Privacy Policy, go to https://www.google.com/policies/privacy/.

      5. Research and System Enhancement and Functioning
      6. From time to time, we may collect anonymous aggregate information from Rorschach protocols entered by Account holders in the scoring system on the website to enhance the system or ensure its functionality. If we deem such steps to be necessary, we will not ask for your permission to use the information. On occasion, we may wish to conduct research using protocol data that has been entered into the website by proficient account holders. Prior to doing so, we will contact the user to gain their permission for us to use their protocols in this manner. We will not collect any information from protocols for research purposes unless the user has affirmatively granted permission.

  4. Information From or About Children

    1. This website is not intended for use by children, including anyone under the age of 13. R-PAS will not knowingly collect or process any Personally Identifiable Information from anyone under the age of 13 on this site.

    2. R-PAS Account holders may choose to use the scoring system on the website to score Rorschach protocols obtained from children and adolescents, including children under the age of 13. However, as specified in the Terms of Use, no Protected Health Information (as defined by the Health Insurance Portability and Accountability Act of 1993, a/k/a HIPAA) concerning test takers, including their names, birthdates, addresses, or identification numbers that can be correlated with a list of names may be entered by users when uploading protocols or scoring information, including any children under the age of 13.

  5. Contact Information

    1. Any requests to access, correct, update, or remove personal information relating to a user, or questions or concerns about this Privacy Policy should be directed via e-mail to info@r-pas.org or via post to Rorschach Performance Assessment System, LLC; P.O. Box 12699; Toledo, OH 43606.

    2. You may use the same methods to contact us about making requests to opt out of receiving marketing materials concerning R-PAS products or services. However, as long as you use our services or maintain a business relationship with us, you may not opt of receiving communications from us relating directly to those products and services or to your business relationship with us.